Procedure
IV
(
Clause number 4.4.4 - according to the international specification of the system)
CONSULTATION and COMMUNICATION PROCEDURE
1 - Objective:
The objective of this procedure to get the system and instructions and
responsibilities relating to the direction of communication processes in the
system of safety management and occupational health to ensure the availability
of an effective system of communication to and from staff and other relevant
authorities
2 - Application:
This system applies to the following connections:
Policy Occupational Safety and Health§
procedures for Occupational Safety and
Health§
sources operating§
the efficiency of system safety
management and occupational health§
suggestions and feedback from staff and
other relevant authorities§
3 - Definitions:
3-1 - Safety Officer: Chief Executive Officer is responsible for safety in the
organization (varies according to the unnamed institution (Director of Safety /
Safety Monitor / Safety Engineer / Head of Department or safety management /
supervisor safety / safety officer / safety coordinator)
3.2 - System: Safety Management System and OHSAS 18001 Occupational Health
4 - ways (means):
In a statement, diagram are explained and the available means of communication
in the organization
An example of this:
From To Concerns
H & SS General Managers Annual accidents, incident report
Drivers training reports
Site monitoring reports
Employees OH & S policy awareness and commitment
Branch Managers Site visit, monitoring reports
General information, memo's, minutes of meeting, instructions, legal and other
requirements regarding OH & S.
Safety, emergency plan
OH & S performance monthly report
Purchasing Section Safety equipment needs
Public Relation Section Safety guidelines, instruction for printing and
distribution
Drivers OH & S guidelines, instruction, site monitoring, lectures, meeting,
training follow-up
Public Relation Section Employees /
Interested Parties New issues, publication, posters related to safety
HRD Employees Training programmes as defined in HRD procedure
Operation HS & S OH & S legal and other
5 - records (restrictions):
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