records and records

Procedure X - records and records management

(clause number 4.5.3 - according to the international specification of the system)

1 - Objective:

The objective of this procedure

1-1 - in establishing and maintaining documented procedures to define and collect, and the introduction of indexed files, file storage, maintenance and destruction of records of occupational safety and health

1-2 - to define the storage safety records, health professional and that you save from damage and to facilitate the process of reference through the process of identification, collection, indexing and display.

1-3 - to ensure that these legal records are maintained and orderly.

2 - Application:

This procedure applies to all departments and sections included in the application to qualify for the safety management system and OHSAS18001 occupational health

      

3 - Definitions:

3-1 - Guide: A guide occupational safety and health

3-2 - Plan: Safety Plan

3-3 - accidents: accidents at work

3-4 - Requirements: System requirements and standards of OHSAS18001

3-5 - safety records: records that were created to form the objective evidence of activities carried out and results achieved, as well as records that are maintained by a manual reflects compliance with the requirements and effective application of the system in all of the institution.

4 - Responsibilities:

4-1 - Safety Officer is responsible for maintaining all records associated with the occupational safety and health.

4-2 - All department heads are responsible for ensuring that all the records in their departments under control in accordance with the requirements of this procedure

5 - roads (means):

All the proceedings of the records is a result of the application of the safety management system and OHSAS18001 occupational health reference to these records is given at the end of each procedure of the system (see the general requirements in the beginning of this action)

5-1 - the definition of records (the numbering and indexing)

 Records in accordance with known model numbering below

The type of record - no peer in the system specification / sequence log / release date and revision date.

5-2 - log files and store

A - all records kept in the files of his teacher highlight the following information:

 name used by the Administration§

 file name (the name according to documents saved in the file)§

 identification number for the record§

5-3 - maintaining records.

 Safety records are saved in all departments by the Director of Administration / Department responsible

And Safety Officer as responsible for maintaining records on a regular basis to ensure the safety and accessibility at the appropriate time and protect it from damage.

5-4 - Period of retention of records:

Records are retained for a specified period and is mentioned in the records revealed Occupational Safety and Health (A list of the records of all occupational health and safety and for keeping all records)

And records that require permanent preservation are defined clearly with the words "permanent"

And that in the detection of safety records in the files, as well as appropriate.

5-5 - safety records and files:

 Records retention

 Audit reports to the Safety Officer

Reports of the administrative review of the system Safety Officer and Director of the relevant committee

 Incident reports and events Safety Officer and the heads of relevant departments

 Audit reports and reports of the maintenance department and maintenance workshops

Reports Training and Safety Officer Human Resources Department

 Field audit reports and other safety records Safety Officer and Director of the branch / location on

Minutes of meetings and meetings of safety Safety Officer and Director of the branch / location on

5-5 - Records and restrictions:

Main menu of the records (Form No. 00/00 /)