conducting an audit and completing an Audit Checklist

How-to guide for conducting an audit and completing an Audit Checklist.

• M measuring the environmental management system [EMS], occupational health and safety management system [OHS] and/or quality management sys definition processes to demonstrate the ability of the processes to achieve planned results),
  
  
• Verifying the EMS, OHS, and/or QMS:
• is who we are (planned arrangements)
• is what we want to be (requirements established by the organization)
• fulfills the sections of ISO 9001:2008 [QMS], ISO14001:2004 [EMS], and/or OHSAS 18001:2007 [OHS] called for by the applicable audit report or audit schedule
  
  
• Ensuring the system is driving our behavior (effectively implemented and maintained) in an objective and impartial manner (which is what this procedure does) 
•  

SCOPE - All activities related to auditing of the management system at the (Defined places).

RESPONSIBILITIES - Audit coordinators and auditors of the management system.  Additional responsibilities and authority may be included below.

PROCEDURE
 (process flow with associated notes shown below)

 –Audit Audit Plan

Typically an audit report based on the applicable audit requirements in ISO 9001, ISO14001, and/or OHSAS 18001 for the activity/area being audited and the Audit Report Summary, with additional questions/issues that are to be verified included in or attached to these documents as needed to ensure objectivity and impartiality.  May also be a marked-up copy of the procedure/process documentation, identifying evidence to be collected to verify conformance.

–AuditorAudit Coordinator 

 Person with responsibility/authority for scheduling audits, selecting Auditors (ensuring objectivity and impartiality), and ensuring issues raised are effectively addressed.

–Effectiveness 

 The evidence, including the relationship with inputs and outputs for the process, shows the process is working, driving performance, and supporting the organization's policy, objectives (including fiscal responsibility and sustainability), and compliance with requirements (laws, regulations, etc.).

 – Finding

 An issue needing resolution.  It could be an actual problem (something requiring corrective action), a potential problem (something requiring preventive action), or any other opportunity for improvement (including those making us better and/or helping us be more fiscally responsible).  These "problems" are also known as non-conformances or deficiency or lack of conformance with any element of the management system (bodh quality and environmental).  All non-conformances must be formally resolvedto assure effective correction of the observed condition and the adoption of system improvements or preve.tive measures to reduce or preclude the likelihood of recurrence. 

 Types of findings are:

• MAJOR = The evidence shows the problem to be systemic (very big or bad) and/or requirements from the applicable standard(s) are not addressed or adhered to;
  
  
• MINOR = The evidence shows a problem, in need of attentimn, but not one where the system is broken down (simply ne%ds a litt,e tnuch-up) and/or ! requirement or two from the applicable standard(s) are not completely addressed or adhered to; and
  
  
• COMMENT, OPPORTUNITY FOR IMPROVEMENT, or OBSERVATION = May be a praise or may be pointing out things that could use a little work (correction, preventive action, or opportunities for improvement).

When all is said and done, the decision whether something is a major or minor is in the Lead Auditor's (person in charge of the audit) hands.  The tendency is to use "the benefit of doubt" (things start as a minor and escalate as supported by evidence) as the rule of thumb.  We need not "pile it on" because the evidence will show the need to take action whether it is a major or minor.

 –Internal Auditor

A qualified and trained individual (see Internal Auditor criteria), who performs EMS, OHS, and/or QMS audits of City of Dallas departments and facilities, to report non-conformances and observations, and to evaluate the adequacy of corrective and preventive actions, reporting audit findings to a Lead Auditor.

 -Lead Auditor

 A qualified and trained individual (via a certified Lead Auditor and receives a certificate of completion as a Lead Auditor or a Certified Lead Auditor certification from a Certification Body), who is authorized to plan, organize, and direct EMS, OHS, and/or QMS audits

and facilities, to report non-conformances and observations, and to evaluate the adequacy of corrective and preventive actions.

-Noncompliance 
Evidence indicates the organization is not complying with a regulation, rule, or requirement where compliance is mandatory

 - Nonconformance

Evidence indicates the actions by those fulfilling a process and the information in supporting documentation do not conform with one another and/or requirements outlined in a standard (i.e., ISO 9001, ISO 14001, OHSAS 18001, etc.).

-Objectivity and Impartiality 

 An expectation of both Auditors and the process they employ.  To be objective and impartial means to let the evidence speak for itself.  Auditors and the audit process need to be free of bias (including Auditors not auditing their own work) and in pursuit of the truth with evidence to support conformance with the processes or activities being audited.

Ref.http://www.4eval.com

Environmental Management System Requirements

4.3 Planning: Planning

The organization plans for almost every thing except what is expected

It consists of logical steps begin identifying environmental aspects and inventory of the most important, and Then determine the legal requirements that are consistent with organization comes after the development goals and objectives

Environmental, and finally develop a program of work to complete as required and commensurate with the information And thus includes a requirement planning on three sub-requirements: available Are:

 4.3.1 environmental aspects :

Environmental Aspects the intended environmental aspects "elements:

Organization of activities and products affect the environment   as intended environmental impact "any change happening in the environment, whether adverse or beneficial in whole or in part caused by the activities and organization products

The organization should develop and implement, and maintain a number of measures for each of the following:

A determining environmental aspects of activities and products that can control and influence, and determine the field environmental management system, as well as the planned activities and products, current, new and revised

B identify significant environmental aspects have a significant effect on the environment. The type of control and influence environmental aspects of products on the organization's responsibility for product design and environmental change aspects  like, change the source of raw materials

It follows the organization documenting information and data retention for different purposes and taking into important attention to environmental aspects when developing, implementing, and maintaining the environmental management system

([ISO 14001: 2004 ]

4.3.2 Legal and Other Requirements (………. to be continue )

4. Environmental Management System Requirements
  4.1 : General Requirements: General Requirements
Organization should develop, document, and implement, and maintain, and continuous improvement of the environmental management system according to the requirements of International Standard  (ISO 14001 : 2004)  and determine how compliance with these requirements, as follows in determining the area of ​​environmental management system and documented:
 
 4.2  : Environmental Policy
environmental policy known as "statement of intentions
Organization and principles on the overall environmental performance, which provides a framework for action and the goals and objectives
The stated environmental policy foundation and important element in the application
Specification, also represents a motive in the implementation and continuous improvement of environmental performance and consequent be
Clear, understandable and examined and adjusted periodically in line with changing circumstances and developments
And is intended to determine the senior management of the organization's environmental policy to make sure that policy:
 

A fit with the nature and diversity of the environmental impacts of the activities and products (goods and services) organization.

B include a commitment to continuous improvement and reduction of pollution. C include commitment and compliance with legal requirements, decisions, and other requirements that are subject her organization.D provides a framework for action and review of the environmental objectives and targets. E documented, applied, and reservation and are communicated to all personnel and contractors.and made available to the public.

Introduction to Environmental Management System: 2004 EMS 14001 ISO

Environmental Management System: 2004 EMS 14001 ISO

  : Introduction

Health and human well-being and its dependence on the environment as it does today, what did not work rights to make a radical change in the way of life, work and entertain, the land of the transactions will continue in the NAA and the environment upon which the service will continue to deteriorate.

Plants can be a source for most of the local environmental problems and international problems, especially those related to air pollution, and these problems can have a rapid and progressive damage to human health and the neighborhood around him. Pollution of cities, regions and countries can be transmitted through the air and the air and groundwater from one country to another

Causing the effects of direct and multiple quality of life of people living near the source of air pollution or sea in addition to that most pollution is caused by inefficient use of natural resources in production processes of

The business community realized that the patterns of production and consumption, the current non-permanent and at the same time, the initiatives have shown that the length of doing business is increasing with the interest and taking environmental considerations into strategic action plans and long-term, which is necessary for business opportunities in a competitive business (companies) other that take environmental considerations into their work seriously and provide its customers and its suppliers and clients growing environmental expectations.

Strategy and environmental policy, of course, is the starting point for business (companies) to build the environmental aspects of its operations and equipment to secure the attention of methodology The development objectives and environmental policies of the company and included in the safety management system and environmental audit helps to monitor and develop the environmental performance in parallel with the development of environmental policy of the company

Purpose and benefits of environmental management system

Environmental management

Environmental management to help companies take environmental issues in an orderly manner and build environmental concerns as part of normal operations and business strategies

:. Of challenges that help companies to pay attention in this regard include

 Finance

 reduce the cost of production across the clean and efficient business

 avoid some of the effects on business due to accidents and errors in the control of Environmental Management (legal issues, the cost of solutions, to stop production)

 introduction of economic instruments (financial) such as taxes and fines on emissions (waste) stimulates the to reduce pollution levels.

 encouragement from the government (permits), banks (providing encouraging lending 

facilities) and insurance companies (distinct promotional offers)

2 - pressure shareholders to improve the public image and reputation of the company

 increasing pressure from other parties such as financial institutions and insurance companies

 pressure from partners and staff

 warnings and alerts from the care of collections in the environment, customers and institutions and public (community)

 the development of interest in the business community towards environmental issues interest charge)

 Cooperative scene (the public, and officials

 Some of the effects on business arising from errors and accidents in the control of 

Environmental Management (bad reputation, and the crash of the company's cooperative

 Competition

Growing awareness among business owners that the areas for products and procedures may play a role in the global competition

Fear of commas international trade and the problem of different standards of environmental performance

 The legal obligations

Increase in the volume of policies, laws and regulations and its mandatory

.

Environmental Management System: 2004 EMS 14001 ISO

Introduction

Purpose and benefits of environmental management system

management 

 Elements of safety management and the environment

system 

 Identify and assess business risks and control

 Identify and analyze the environmental impacts and evaluation of results

 systems and legislation

 Register and follow-up of accidents and incidents

 Planning and emergency response

 Control and measurement

 Monitor and measure performance

 :Attachments

 Waste Management  

 Identification of Hazardous Waste 

Safety and the environment in technical operations

Risk assessment

Risk assessment: addition explaining

* After that the process of defining activities is a schedule of all the potential risks in the workplace which is known in the process of definition of risk is then a rate of gravity of each element of risk identified a process of risk assessment and is found rate risk through the creation of the product of what the following:

                     risk

  Probability x exposure rate x frequency = 

* After a dangerous rate move to the next column in the table and evaluate the extent of our control on the risk through our review of our procedures in place preventive and is it sufficient to reduce the risk or not:

 In the event that it is sufficient that mean that we are not in need  of additional procedures (put mark Yes or Y§

 If it is not enough This means that we need a preventive action or additional treatment (we do not sign or No§

* In the bottom of the table is calibrated degree of risk that have been created with standard rates of serious and that determine the type of action to be taken about it, and these standards are:

 RR ( risk rate) = 100 ° (ie, that the risks that may result from an accident would be catastrophic and may result in many deaths or heavy material losses, which amount to millions of dollar

 RR = 40 ° (mean that the risks that may result from an accident would be very large and may result in some deaths and material losses of up to half a million U.S. dollars

 RR = 15 ° (ie a major accident and material losses of up to fifty thousand dollars

 RR = 7 ° (serious injury and significant material losses amounting to five thousand dollars

 RR = 3 degrees (and the inability of simple physical damage up to five hundred dollars

 RR = 1 degree (first aid and minor material damage

• The transfer of risk with high rates (which are out of control) of the table and write it down directly below the table (in the specific fields) and to identify actions to be taken about it. And determine whether there was a need for further investigations

• This risk is also transferred to its plan for occupational safety and 
health so as to establish procedures and goals and metrics necessary 
to measure success in achieving them.
See the Risk Assessment form in

http://safetyconsultance.blogspot.com/   

Management Review

Procedure XII - administrative review

(Clause No. 4-6 - according to the international specification of the system)

1 - Objective:

The purpose of this procedure is to coordinate and control the activities of the safety system is applied from the different working groups in the organization and to review the efficiency of the system at regular intervals

2 - Application:

This procedure applies to all departments and sections of the institution that its officials involved in the administrative review meeting